How to Choose a Wedding Coordinator

You’re engaged!  Congratulations!   You’ve picked a date…how to choose a wedding coordinator

…now what?!

Beginning to plan a Wedding is very exciting and can be a lot of fun…browsing through wedding magazines, surfing the web for ideas, vendors, etc., talking about it with friends and family, getting their ideas…oh, wait…now it’s starting to get overwhelming…what do I do now?!

wedding coordinatorHiring a Wedding Coordinator (Planner, Producer) may be the best thing to do.  Not only will they help you find reputable vendors, explore fun ideas, and think of things you haven’t, they will also, and most importantly, bring you peace of mind and return the process back to being a fun thing to do!  They will most likely save you money in the long run, too, which is always a good thing.

It’s important to mention that many fine Hotels actually require you to hire a Coordinator – they know how valuable it is and how important it can be towards the overall success of your event.

So – you’ve decided to work with a Wedding Coordinator…how do you find one?

There are many Coordinators out there to choose from…maybe too many.  The beginning step would be to ask friends, family and vendors (like Essence Entertainment) for referrals.  It’s a good place to start, anyway.  Most wedding sites/locations will have a Vendor Referral List which you can also review.  Another good place to find Coordinators is the Association of Bridal Consultants, or ABC – you can search for a Coordinator in your geographic area.  (Orange County ABC; Los Angeles ABC)

Next, spend some time with their websites.  Get to know them a bit, see some examples of their work, get a feel for their style and philosophy, etc.  This will help you narrow the list down a bit.

Then you’ll want to call them all – have an initial conversation with them and find out if they are available for your event.  Get a feel for their personality, how they approach a new event, get their opinion on a location you are considering…just a few basic things.  Trust your gut on the ones you ‘like’ – your Coordinator is someone you’re going to spend a lot of time with and you’ll have a much nicer experience if you enjoy talking to and being with this person.

Finally, you’ll want to meet your few final candidates in person – have a short interview with them, asking questions about them, their work, their services and fees…here’s a listfind a wedding coordinator of questions to consider:  Questions to Ask a Wedding Coordinator from Here Comes the Guide (another useful resource).

Though it may be tempting to pick the Coordinator with the lowest prices, I’d suggest that picking the one you like the best, even if it costs a little more, will be money very well spent.  Remember, it’s really important to like the Coordinator you pick – having a wonderful experience is well worth it.

It’s a great idea to hire a Coordinator near the beginning of the process – they’ll save you a lot of time with their list of vetted vendors, the best order in which to do things, etc.  However, if you feel you’ve got a handle on things, there are Coordinators who offer smaller packages with less service – you should be able to customize the service to your needs.

 

 

 

 

 

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